The Property Transfer capability in the GFP Module enables contractors to report receipt of all GFP and to report receipt, shipment, consumption, disposal, or transfer to another contract of serially managed GFP in accordance with DFARS 252.211-7007. The capability also enables DoD to create shipment documents of GFP moving to a contractor and to acknowledge receipt of returned GFP.

The GFP Position Report accessible in EDA provides a near real-time view of GFP in the contractor's custody.

The Property Transfer capability reuses data from the GFP Attachment to create shipment or receipt documents. Because the GFP Module keeps track of GFP receipted in the Module by the contractor, GFP items returning to DoD can be selected from previously receipted items and the items will be removed from the contractor’s accountable items list in the GFP Module. 

The process should begin when DoD creates a shipment document in the Property Transfer capability area of the GFP Module, either by selecting items from the GFP Attachment or adding them manually. Items identified as shipped to a contractor that are not on the GFP Attachment will trigger a discrepancy email to the GFP Attachment approver to alert them that the physical world is different from what is authorized and an update to the GFP Attachment may be needed. The contractor will receive an email alerting them of inbound GFP.

When the items physically arrive at the contractor’s facility, the contractor will use the shipment document in the GFP Module to acknowledge receipt. The shipper will receive email notification that the items have been received by the contractor.

Even if the DoD shipper did not create a shipment document in the GFP Module, the contractor must still report receipt of the GFP in the GFP Module to be in compliance with DFARS 252.211-7007. In this situation, the contractor will select received items from the GFP Attachment. If there is no GFP Attachment, then the contractor would enter the item data based on the physical item characteristics. The contractor is required to report receipt of all GFP regardless of if there is a shipment document or a GFP Attachment. 

To return GFP to DoD (or send it to another contractor), the custodial contractor will create a shipment document in the GFP Module selecting from previously receipted items. The items will be removed from the contractor's accountable item list and the GFP Position Report will no longer include the shipped items. When the items are physically at the recipient’s site, the recipient will acknowledge receipt against the shipment document.

Property shipment or receipt data may be manually entered via the web, submitted by X.12 or flat file electronic format, or uploaded via Excel. The Excel template can be downloaded from the “Information” area to the right.

The figure below illustrates the basic process. The red lines indicate points where item data can be pre-populated from either the GFP Attachment or previously receipted items, thereby reducing data entry burden and increasing data quality.

For more information, see the Property Transfer for Contractors and Property Transfer for Government Users on the GFP Training page.