FAQ Sections

Overview

FAQ Questions

1 - What are the benefits of IUID?

Answer

<p>The DoD must, of necessity, uniquely identify the items which it owns to provide for better asset accountability, valuation, and life-cycle management. IUID provides the Department with the source data to facilitate accomplishment of the following: </p>
<p><ul class="textList">
<li> Achieve a lower cost of item management as a result of being able to consistently capture the value of items purchased, control items during their use, and combat the counterfeiting of parts.
<li> Improve item availability and reduce frustrated freight as a result of an increased availability of data, more efficient item management, and increased asset visibility.
<li> Capitalize on evolving best commercial practices in asset visibility and traceability.
<li> Improve long-term inventory management and strategic purchasing as a result of more accurate and available data.
<li> Achieve unqualified audit opinions on DoD financial statements concerning property.
</ul></p>

Question
1 - What are the benefits of IUID?

2 - Does the IUID requirement apply to any of the following?

Answer
  1. Not-for-profit contracts such as research contracts with universities? Yes
  2. Classified items? Yes but the PIEE, WAWF, and the IUID Registry are for unclassified information only
  3. Foreign Military Sales? Yes if the items will enter the DoD supply chain at any point in their lifecycle including for dispositioning.
  4. Small businesses? Yes
  5. Government Furnished Property? Yes to the extent that items provided as GFP that have a registered UII will be reported using the UII. It may also be a specified additional task for the contractor to assign, mark, and register items while they are in the contractor’s custody (usually for repair service contracts).
  6. Defense Logistics Agency (DLA) requests? Yes
  7. Models, prototypes, or development items delivered to DoD? Yes
  8. Commercial off-the-shelf (COTS) items? Yes
  9. Software, manuals, etc.? No
Question
2 - Does the IUID requirement apply to any of the following?

3 - How is the acquisition cost of an item valued?

Answer

<p>It is the policy of the Department of Defense that Contractors shall be required to identify the Government's unit acquisition cost (as defined in DFARS 252.211-7003(a)) for all items delivered even if none of the criteria for placing an IUID mark applies. </p>

<p>For fixed price type line, subline, or exhibit line items, the unit acquisition cost is the unit price identified in the contract at the time of delivery.
</p>
<p>For cost type contracts [or undefinitized] line, subline, or exhibit line items, the unit acquisition cost is the contractor's estimated fully burdened unit cost to the Government at the time the item is delivered.
</p>
<p>For items delivered under a time-and-materials contract, the unit acquisition cost is the contractor's estimated fully burdened unit cost to the Government at the time of delivery.
</p>
<p>The Government's unit acquisition cost of subassemblies, components, and parts embedded in delivered items need not be separately identified.</p>

Question
3 - How is the acquisition cost of an item valued?

4 - How is the unique item identifier (UII) to be used in au

Answer

<p>In the Service or Agency material management and supporting automated information systems (AISs), once the unique item identifier is created from the separate data elements placed on the item, the unique item identifier shall not be parsed to determine the original elements, since parsing and recombination of the elements will invariably result in the introduction of errors in the unique item identifier; however the UII, the enterprise identifier, the serial number and, in the case of Construct #2, the original part number will be captured separately at the time of inspection and acceptance. The unique item identifier shall be a primary pointer or key data element for traceability in all computational functions including inventory acceptance, item accountability, storage, issue, receipt, valuation, maintenance, and disposal.
</p>

Question
4 - How is the unique item identifier (UII) to be used in automated information systems?

5 - What is the difference between Radio Frequency Identific

Answer

<p>Within IUID, the unique item identifier (UII) is a piece of data associated with an item that uniquely identifies it throughout its life. RFID is a vehicle for holding and sharing data.</p>
<p>IUID of tangible items deals with physical markings applied directly (or indirectly via label, data plate, etc.) on items. IUID also requires data to be captured about the item and submitted electronically to a registry database. Think of this as creating a birth certificate for the item.</p>
<p>On a superficial level IUID and RFID employ different technologies. IUID utilizes a optically scannable 2-dimensional data matrix barcode to carry information whereas RFID utilizes some form of integrated circuitry to encode information and produce radio waves which can be received and interpreted at a greater distance with a radio antenna and receiver.</p>
<p>Functionally, IUID's purpose within the DoD is to uniquely identify individual items. The purpose of RFID within the DoD is to identify cases, pallets, or packages which contain items.</p>
<p>Please visit the DoD Automatic Identification Technology (AIT) website for further information on the RFID initiative at <a target="_blank" href="http://www.acq.osd.mil/log/sci/ait.html">http://www.acq.osd.mil/log/sci…;. </p>

Question
5 - What is the difference between Radio Frequency Identification (RFID) and Item Unique Identification (IUID)?

7 - What does the DoD hope to achieve by the unique identifi

Answer

In terms of achieving the desirable end state of integrated management of items, the collective DoD goal shared by all functional processes involved in property management is to uniquely identify items, while relying to the maximum extent possible on international standards and commercial item markings and not imposing unique Government requirements. Unique identification of items will help achieve:

 

  • Integration of item data across DoD, Federal and industry asset management systems, as envisioned by the DoD Business Enterprise Architecture, to include improved data quality and global interoperability and rationalization of systems and infrastructure.
  • Improved item management and accountability.
  • Improved asset visibility and life cycle management.
  • Clean audit opinions on item portions - Property, Plant and Equipment; Inventory; and Operating Materials and Supplies - of DoD financial statements.

 

Question
7 - What does the DoD hope to achieve by the unique identification of items?

Implementation

FAQ Questions

1 - Is a unique item identifier (UII) required on Sets, Kits

Answer

<p>Sets, kits and outfits (SKO) are assemblages of components, support items, or mission specific and common tools in a container (bag, pouch, box, chest, van, trailer or shelter) that are used in association. SKOs are primarily designed to accomplish a specific mission or maintenance function. They are identified, cataloged, authorized and issued as a single unit. They may be made up of components, support items and tools included in more than one class of supply; may include end items; may include components, support items and tools for which logistic responsibilities are assigned to more than one agency; and may include nonexpendable, durable, and expendable components, support items and tools. An SKO is an item of supply, configuration controlled by a part number or line identification number.</p><p>An SKO should have a UII if it meets the qualifying criteria for tracking and valuation purposes as long as it resides in the inventory. If any of the components of the SKO are DoD serially managed items, they would be uniquely identified separately as embedded items in the parent item. In this case the parent item is the SKO of which the DoD serially managed components are a part. The embedded item would not be separately valued, since the value of the embedded item is capitalized in the value of the SKO. </p><p>An SKO could be a set of components for a single assembly part, packaged together as a single part number, for inclusion into one assembly during a maintenance function or configuration change. This type of SKO is most often referred to as a kit. Once the kit is applied to an assembly, the kit is "consumed" and capitalized as part of the value of the assembly in which it is installed; and the UII for the kit would be retired. The assembly in which the kit is installed would become the new parent item for any embedded items from the kit.</p>

Question
1 - Is a unique item identifier (UII) required on Sets, Kits and Outfits (SKO)?

2 - Is a unique item identifier (UII) required on hand tool

Answer

<p>A hand tool set generally consists of a selection of hand tools, both unpowered and powered, which are placed into a tool storage unit, such as a box, cabinet, or cart; and the assembled set is sold and used as a fixed-in-place or portable integral unit. Hand tool sets can be assembled to meet a variety of end uses, such as mechanic, electrician or pipe fitter's tool sets. For the purposes of unique identification, the tool set (the tool storage unit and its contents) is considered an end item with its own part number. If the tool set meets the qualifying criteria, it will be uniquely identified and will be valued. If any item within the tool set is a DoD serially managed item when considered as a stand alone unit, that item will be uniquely identified; but it will not be valued separately, since its value is included in the value of the complete tool set.</p>

Question
2 - Is a unique item identifier (UII) required on hand tool sets?

3 - Part values change over time and may be different from m

Answer

<p>Some items vary above and below the $5,000 threshold from contract to contract, so once the item exceeds $5,000 it is recommended that it continue on being marked after that event. Additionally, many of these items may meet the other IUID requirements and would need to be marked in accordance with IUID policy.</p>

Question
3 - Part values change over time and may be different from multiple suppliers. How often do we need to revalue items that may be near the $5,000 threshold?

4 - Will waivers or extensions be granted?”\

Answer

<p>The DFARS prescription at 211.274-2(b) provides for exceptions in only two cases: (1) items which, as determined by the head of the agency, are to be used to support a contingency operation or to facilitate defense against or recovery from nuclear, biological, chemical, or radiological attack; or (2) a determination and findings has been executed concluding that it is more cost effective for the Government requiring activity to assign, mark, and register the unique item identification after delivery of an item acquired from a small business concern or a commercial item acquired under FAR Part 12 or Part 8.
<br>
These are not exceptions to the IUID requirement itself. Items granted an exception will have to be marked by the Government under legacy implementation efforts.
</p>

Question
4 - Will waivers or extensions be granted?”\

5 - How is the acquisition cost of an item valued?

Answer

<p>It is the policy of the Department of Defense that Contractors shall be required to identify the Government’s unit acquisition cost (as defined in DFARS 252.211-7003(a)) for all items delivered even if none of the criteria for placing an IUID mark applies.
 <br>
For fixed price type line, subline, or exhibit line items, the unit acquisition cost is the unit price identified in the contract at the time of delivery.
 <br>
For cost type contracts [or undefinitized] line, subline, or exhibit line items, the unit acquisition cost is the contractor’s estimated fully burdened unit cost to the Government at the time the item is delivered.
 <br>
For items delivered under a time-and-materials contract, the unit acquisition cost is the contractor’s estimated fully burdened unit cost to the Government at the time of delivery.
 <br>
The Government’s unit acquisition cost of subassemblies, components, and parts embedded in delivered items need not be separately identified.
</p>

Question
5 - How is the acquisition cost of an item valued?

6 - If COTS parts are identified with a DoD recognized IUID

Answer

<p>It is not necessary to change a UII if the item is modified. The UII identifies an item, not its state or configuration, therefore the IUID equivalent would be adequate in both circumstances as long as it met all of the criteria for an equivalent including the ECC 200 Data Matrix.</p>

Question
6 - If COTS parts are identified with a DoD recognized IUID equivalent and it is modified to satisfy a DoD requirement can the IUID equivalent be updated or will it be required to get a DoD IUID? If the IUID equivalent can be updated, who is responsible to ensure it happens?

7 - We build assemblies with numerous subassemblies valued o

Answer

<p>If the contract is for procurement of assemblies, the only criteria for UII marking of the embedded subassembly is whether it is serially managed within the DoD or if unique identification is desired by the item manager. If IUID is required, the DoD requiring activity will specify which embedded subassemblies are to be marked with a UII. If the contract is for procurement of spare subassemblies, they are considered end items and will be marked with a UII if they meet the qualifying criteria for end items.</p>

Question
7 - We build assemblies with numerous subassemblies valued over $5,000. Will these subassemblies be required to be traced via the higher assembly?

Contracting

FAQ Questions

1 - How will the additional cost of implementing IUID be add

Answer

<p>DoD has determined it is a strategic imperative that items valued at or above $5,000, or meeting other specified conditions, be marked with unique identification. There are no exceptions. Small businesses will find there are a number of vendors, many of them small businesses, which can provide unique identification marking assistance. DoD considers the cost of implementing unique identification requirements to be an allowable cost under FAR Part 31.</p>
<p>The costs necessary to comply with DFARS 252.211-7003 are generally allowable, provided they comply with applicable assignment and allocability requirements of the Cost Accounting Standards and FAR Part 31. </p>
<p>For existing contracts, the Contracting Officer should negotiate an equitable adjustment to the contract price when a contract modification is issued that applies the requirement to comply with DFARS 252.211-7003 when the requirement was not previously included in the contract.</p>
<p>For additional information, see the memorandum at <a target="_blank" href="http://dodprocurementtoolbox.com/uploads/1986 ">DFARS252_211-7003 compliance PDF.</a> </p>

Question
1 - How will the additional cost of implementing IUID be addressed, specifically for small businesses that supply DoD?

2 - What if a supplier is not ready or able to comply with t

Answer

<p>The September 3, 2004 policy memorandum recognized that situations may arise where small businesses and vendors of commercial products are not prepared to comply with DoD IUID requirements within the cost constraints and/or time frames required for product deliveries. Should this occur, DoD requiring activities whose acquisition will be conducted under the regulations in FAR Part 8 or Part 12 may consider implementing a strategy under which the requiring activity would either: (1) coordinate and fund the furnishing of product IUID data plates, labels or other marking media that meets MIL-STD-130 requirements, including durability, to the commercial vendors for application to products before shipment, or (2) contract with third parties to furnish and apply the IUID markings after product delivery from the commercial vendors. This strategy should only be implemented if significant cost or schedule advantages would accrue to the Department and a determination and findings has been conducted.</p>

Question
2 - What if a supplier is not ready or able to comply with the IUID requirements?

3 - Does IUID apply to Contractor Logistics Support (CLS) co

Answer

<p>Yes. IUID policy does apply to CLS programs when the contract will result in the delivery of tangible items to the DoD. If the contract supports end items that are the property of the Department, when the Component pays for the end item, it constitutes delivery and acceptance. The DFARS indicates that the contracting officer is to put the IUID clause in the contract if the contract will result in the delivery of an end item to the Department. In most cases, CLS contracts will result in such deliveries. However, please keep in mind that IUID is only for items and does not include services. </p>

Question
3 - Does IUID apply to Contractor Logistics Support (CLS) contracts?

4 - If a contractor elects to mark all of its serialized ite

Answer

<p>Yes. Marking additional items beyond contract requirements is acceptable, provided they are registered in the DoD IUID Registry. </p>

Question
4 - If a contractor elects to mark all of its serialized items as part of its internal business rules or strategies, which may mean delivering marked items in addition to those required by a contact, is this acceptable to the Government?

5 - Can a prime contractor direct their vendors to use their

Answer

<p>The prime should flow down to its suppliers the requirements of DFARS 252.211.7003 and the supplier should use its EID to construct the UII. However, the prime contractor may direct their vendors to use the prime's EID in instances where the prime is the source control for the item being procured from the vendor. </p>

Question
5 - Can a prime contractor direct their vendors to use their (prime's) EID on the items the vendor produces for the prime to deliver to the Government or would the vendor need to use their own EID since they are the one's actually manufacturing the item?

6 - What exactly is Wide Area Workflow (WAWF) and how do we

Answer

<p>Wide Area Workflow (WAWF) is a single sign-on portal for a suite of e-Business applications, including the IUID Registry . What used to be known as the WAWF is now a different constituent application alongside the IUID Registry; it is now known as iRAPT (Invoice, Receipt, Acceptance and Property Transfer). Resources can be found on the web at <a target="_blank" href="https://wawftraining.eb.mil/">https://wawftraining.eb.mil/</a&gt; and <a target="_blank" href="https://wawf.eb.mil">https://wawf.eb.mil</a>.</p&gt;
<p>Please see the <a href="http://dodprocurementtoolbox.com/page/overview/data-submission">IUID Registry Data Submission Page</a> for details on submitting IUID data in WAWF. </p>

Question
6 - What exactly is Wide Area Workflow (WAWF) and how do we report IUID data in it?

7 - When are Unique Item Identifiers (UIIs) and Government u

Answer

<p>UII and acquisition cost will be included in the Material Inspection and Receiving Report provided at the time of item delivery to the Department of Defense (DoD). </p>

Question
7 - When are Unique Item Identifiers (UIIs) and Government unit acquisition costs to be provided by the contractor?

8 - If an item with no UII and valued at over $5,000 is brou

Answer

<p>If the Contractor Logistics Support (CLS) contract requires the CLS contractor to furnish spares/repair parts to DoD as a part of CLS, then the CLS contractor is delivering items to DoD. Thus, the CLS contract should have the DFARS clause on item identification and valuation included and the CLS contractor should be required to IUID items that it delivers to the DoD. If the CLS contractor is just a depot maintenance operation and is only repairing items that DoD owns, then the requiring activity has the option to have the repaired items IUID'd by the CLS contractor, if it chooses to do so.</p>

Question
8 - If an item with no UII and valued at over $5,000 is brought in for repair to a contractor who is not the OEM, the item is repaired and returned to a condition ready for use, does the repair contractor need to put a UII on the item before acceptance?

9 - We build assemblies with numerous subassemblies valued o

Answer

<p>If the contract is for procurement of assemblies, the only criteria for UII marking of the embedded subassembly is whether it is serially managed within the DoD or if unique identification is desired by the item manager. If IUID is required, the DoD requiring activity will specify which embedded subassemblies are to be marked with a UII. If the contract is for procurement of spare subassemblies, they are considered end items and will be marked with a UII if they meet the qualifying criteria for end items.</p>

Question
9 - We build assemblies with numerous subassemblies valued over $5,000. Will these subassemblies be required to be traced via the higher assembly?

10 - Can you clarify if the IUID requirements defined in DFA

Answer

<p>There is no existing or planned IUID-policy exception for R&D item deliverables. The structure of the R&D contract is the controlling factor for IUID application to item deliverables. If a model, prototype, or development item created as the result of R&D is an IUID-qualifying deliverable in the contract, then it needs to be marked and registered upon delivery to the DoD. If a contract line item number (CLIN) is just for the purchase of research or test results with no tangible item deliverable, then IUID requirements would not apply to that CLIN. </p>
<p>For example, if a CLIN was to deliver a test report for a breadboard design for a missile seeker, then there would be no item delivery associated with that CLIN. If the CLIN was for the test and delivery of a missile seeker, then IUID marking of the seeker would be required at the point it transitioned from a contractor test asset to a DoD asset, that is, it was formally delivered to the DoD. </p>

Question
10 - Can you clarify if the IUID requirements defined in DFARS 211.274 and 252.211-7003 would apply to hardware procured and delivered during a prototype development and acquisition? Application of this clause seems appropriate for the hardware/systems fielded during Phase II but not for prototype hardware procured and delivered under Phase I.

11 - Part values change over time and may be different from

Answer

<p>Some items vary above and below the $5,000 threshold from contract to contract, so once the item exceeds $5,000 it is recommended that it continue on being marked after that event. Additionally, many of these items may meet the other IUID requirements and would need to be marked in accordance with IUID policy. </p>

Question
11 - Part values change over time and may be different from multiple suppliers. How often do we need to revalue items that may be near the $5,000 threshold?

12 - Is citing the DFARS clause and the latest version of MI

Answer

<p> Because the DFARS is a public document, a citation is most likely enough to create the requirement for IUID; however, contracting activities are encouraged to provide specific wording in their solicitations and contracts. That wording is provided in DFARS 252.211-7003. </p>

Question
12 - Is citing the DFARS clause and the latest version of MIL-STD-130 sufficient to require the hardware vendor to perform IUID implementation, or will specific CLIN, SOW and CDRL language be required as well?

13 - Should IUID be a separately priced line item?

Answer

<p>If the IUID requirements and DFARS language is properly included in any solicitation issued, there should be no need for a separately priced line item. </p>

Question
13 - Should IUID be a separately priced line item?

14 - Is the program manager responsible for identifying embe

Answer

<p>The DFARS 252.211-7003, Item Identification and Valuation, clause requirement, under (c)(1) Unique Item Identification requires (1) The Contractor shall provide unique item identifier for the following: </p>
<ol type="i">
<li> All delivered items for which the Government's unit acquisition cost is $5,000 or more; and </li>
<li> The following items for which the Government's unit acquisition cost is less than $5,000:_____ </li>
<li> Subassemblies, components, and parts embedded within delivered items as specified in Attachment Number ___.</li>
</ol>
<p>The applicable program manager would be responsible for completing these elements of the clause for items less than $5,000 and for embedded items. </p>

Question
14 - Is the program manager responsible for identifying embedded items requiring IUID that are less than $5,000?

15 - Will Government solicitations be made under UII numbers

Answer

<p>The Unique Item Identifier (UII) is assigned to an individual item upon its delivery to the DoD. The UII number stays with its individual item for the life of the item. So, it will not be possible to ever procure the same UII number again. Solicitations will continue to use part numbers for acquisition of items. </p>

Question
15 - Will Government solicitations be made under UII numbers instead of part numbers?

16 - Will the embedded subcomponents, component, and parts l

Answer

<p>It will vary with each procurement. In a competitive procurement, it may be impossible for the procuring activity to prepare a list for the solicitation. The offeror may be required to propose a list that reflects the offeror's product. In a sole source reprocurement, the procuring activity may be able to identify items by part number and nomenclature. DoD and the contractor need to work it out bilaterally. </p>

Question
16 - Will the embedded subcomponents, component, and parts listed on a CDRL be listed by an identifier, like part number, or by a description of the part? And, if listed by part number, the assumption is that the part number is one that has been agreed upon between DoD and the contractor during the RFP, bidding, contract negotiations processes

17 - How is the acquisition cost of an item valued?

Answer

<p>It is the policy of the Department of Defense that Contractors shall be required to identify the Government's unit acquisition cost (as defined in DFARS 252.211-7003(a)) for all items delivered even if none of the criteria for placing an IUID mark applies. </p>
<p>For fixed price type line, subline, or exhibit line items, the unit acquisition cost is the unit price identified in the contract at the time of delivery. </p>
<p>For cost type contracts [or undefinitized] line, subline, or exhibit line items, the unit acquisition cost is the contractor's estimated fully burdened unit cost to the Government at the time the item is delivered. </p>
<p>For items delivered under a time-and-materials contract, the unit acquisition cost is the contractor's estimated fully burdened unit cost to the Government at the time of delivery. </p>
<p>The Government's unit acquisition cost of subassemblies, components, and parts embedded in delivered items need not be separately identified. </p>

Question
17 - How is the acquisition cost of an item valued?

18 - Why does the DoD have to establish an item acquisition

Answer

<p>It is essential that contracts contain specific arrangements to capture the acquisition cost of all delivered items because the acquisition cost will form the basis for the entries made in DoD's financial statements and will determine the degree to which those statements comply with the requirements of the Federal Accounting Standards Advisory Board (FASAB). Ideally, acquisition cost for items would be recorded at the time these items are delivered to the Government.</p>

Question
18 - Why does the DoD have to establish an item acquisition cost?

19 - A contractor has expressed a desire to IUID all parts,

Answer

<p>There is only one UII, and one IUID Registry entry per item. Attempts to enter duplicate entries into the Registry will fail. The prime contractor is responsible for ensuring uniqueness. </p>

Question
19 - A contractor has expressed a desire to IUID all parts, including parts which sub-vendors have already IUID marked. Will this be allowed? This could create a duplicate IUID Registry entry. Could this duplicate Registry entry corrupt the accuracy of the database?

Property Management

FAQ Questions

1 - How do you address assemblies of property items that eac

Answer

<p>It is assumed each assemblage of UII’d property items is an end item with its own UII. In this case, if items were reassembled into a new end item, the new end item would require a new UII. If previous end items so assembled were deconstructed during this process, the UIIs that belong to those end items would be retired. All sub-components would retain their original UII. </p>

Question
1 - How do you address assemblies of property items that each have a UII and are reconfigured during transfer to another site?

2 - What is required to properly account for items?

Answer

<p>Proper accountability of items requires that detailed records of produced or acquired tangible items be maintained, and that items be properly reported in the entity's financial management records and reports. Detailed asset records are necessary to help provide for the physical accountability of items and the efficiency and effectiveness of operations. Physical controls and accountability over items reduce the risk of (1) undetected theft and loss, (2) unexpected shortages of critical items, and (3) unnecessary purchases of items already on hand. These controls improve visibility and accountability over items, which help ensure continuation of operations, increased productivity, and improved control of inventories and Government property in the possession of contractors.</p>

Question
2 - What is required to properly account for items?

3 - Is the DoD required by regulation to establish accountab

Answer

<p>Accountability of items begins when hardware (equipment), and supplies (materials and consumables) are acquired through purchase, lease, or other means, including transfer or fabrication, whether the hardware and supplies are already in existence or must be created, developed, demonstrated and evaluated. DoD Instruction 5000.64 requires that accountable records be established for all property (i.e., property, plant and equipment) purchased, having a unit acquisition cost of over $5,000 or more, items that are classified or sensitive, and items located at third parties, regardless of acquisition cost. Property accountability records and systems should follow the 5000.64 exactly: part number, cost, national stock number, serial numbers, bar codes, or other unique identifiers (e.g., hull, building numbers, aircraft tail numbers, vehicle registration, disposal turn-in document number, as may be appropriate and necessary), as well as other data elements. For materiel covered under DoD 4140.1-R, accountable records are established for all materiel received, regardless of cost.</p>

Question
3 - Is the DoD required by regulation to establish accountability records for all the items it obtains?

7 - Is a unique item identifier (UII) required on Sets, Kits

Answer

<p>Sets, kits and outfits (SKO) are assemblages of components, support items, or mission specific and common tools in a container (bag, pouch, box, chest, van, trailer or shelter) that are used in association. SKOs are primarily designed to accomplish a specific mission or maintenance function. They are identified, cataloged, authorized and issued as a single unit. They may be made up of components, support items and tools included in more than one class of supply; may include end items; may include components, support items and tools for which logistic responsibilities are assigned to more than one agency; and may include nonexpendable, durable, and expendable components, support items and tools. An SKO is an item of supply, configuration controlled by a part number or line identification number.</p>
<p>An SKO should have a UII if it meets the qualifying criteria for tracking and valuation purposes as long as it resides in the inventory. If any of the components of the SKO are DoD serially managed items, they would be uniquely identified separately as embedded items in the parent item. In this case the parent item is the SKO of which the DoD serially managed components are a part. The embedded item would not be separately valued, since the value of the embedded item is capitalized in the value of the SKO.
An SKO could be a set of components for a single assembly part, packaged together as a single part number, for inclusion into one assembly during a maintenance function or configuration change. This type of SKO is most often referred to as a kit. Once the kit is applied to an assembly, the kit is "consumed" and capitalized as part of the value of the assembly in which it is installed; and the UII for the kit would be retired. The assembly in which the kit is installed would become the new parent item for any embedded items from the kit.</p>

Question
7 - Is a unique item identifier (UII) required on Sets, Kits and Outfits (SKO)?

IUID Registry

FAQ Questions

1 - Who is responsible for submitting IUID data?

Answer

<p><b>New Procurement:</b> In accordance with DFARS 252.211-7003, the prime contractor has the responsibility to submit Unique Item Identifiers (UIIs) or other DoD recognized unique identification equivalents and to provide the IUID data for items that are delivered to the Department under a DoD contract.</p>
<p><b>GFP:</b> In accordance with DFARS 252.211-7007, the prime custodial contractor has the responsibility to submit UIIs or other DoD recognized unique identification equivalents and to provide the IUID data for all Government Furnished Equipment (GFE) that meets IUID policy criteria.</p>
<p><b>Legacy:</b> Government program and item managers are responsible for applying IUID policy to existing personal property in inventory and operational use, including items manufactured by organic DoD depots. They are also responsible for recording the IUID data in the IUID Registry for those items that meet the criteria for IUID.</p>

Question
1 - Who is responsible for submitting IUID data?

2 - What data is required for initial submission of items to

Answer

<p><b>New Procurement:</b> New procurement requirements for IUID data are based on the DFARS clause 252.211-7003, Item Unique Identification and Valuation, as prescribed in DFARS Subpart 211.274.</p>

<p>Note: New procurement data submitted in Invoicing, Receiving, Acceptance, and Property Transfer (iRAPT) is limited to an automatically generated “2D COMPLIANT” UID mark and a single level of embedded UIIs not to exceed 100 items. Direct submission to the IUID Registry via web entry at <a href="https://wawf.eb.mil&quot; target="_blank">https://wawf.eb.mil</a&gt; or via IUID XML or IUID Flat File is required to provide additional marks, more than one level of embedded items below a “parent” end item UII, or for embedded items that exceed the 100 item threshold</p>

<p><b>GFP: </b>Government Furnished Property (GFP) requirements for IUID data are based on DFARS 252.211-7007, Reporting of Government-Furnished Property, as prescribed in DFARS 211.274. This includes both Government Furnished Equipment and Material.</p>

<p>The Guidelines for the Virtual Unique Item Identifier (UII- latest version) provides detailed guidance on virtual UII registrations: <a target="_blank" href="http://dodprocurementtoolbox.com/page/unique-id/tools">http://dodprocur…;

<p><b>Legacy:</b> Legacy data requirements for IUID data are based on the DoD Instruction (DoDI) 8320.04, Item Unique Identification (IUID) <a href="http://www.dtic.mil/whs/directives/corres/pdf/832004p.pdf&quot; target="_blank">Standards for Tangible Personal Property.</a></p>

<p>The Guidelines for the Virtual Unique Item Identifier (UII- latest version) provides detailed guidance on virtual UII registrations: <a target="_blank" href="http://dodprocurementtoolbox.com/page/unique-id/tools">http://dodprocur…;

Question
2 - What data is required for initial submission of items to the IUID Registry?

3 - How do I provide embedded UID information on new procure

Answer

<p>At this time, UID data for newly procured subassemblies, components, and embedded parts one level below the end item can be provided via iRAPT. One level below the end item means that the end item is the direct "parent" UII of the "child" UII being registered. iRAPT allows submission of up to 100 embedded UIIs per CLIN/SLIN/ELIN end item deliverable.</p>
<p>If there are multiple levels of embedded parts that require registration, the embedded IUID data can be provided by direct submission via either the IUID XML or IUID flat file formats or by utilizing the IUID Registry's WAWF e-Business Suite after acceptance.</p>
<p>End item "parent" UIIs must be populated in the IUID Registry prior to submission of embedded "child" UIIs. Parent and child UIIs can be submitted in the same IUID XML or IUID flat file ? the parent UIIs will be loaded into the Registry first. </p>

Question
3 - How do I provide embedded UID information on new procurements?

4 - When is submission of data to the IUID Registry required

Answer

<p><b>New Procurement:</b> IUID data for the line items must be included when the electronic Material Inspection and Receiving Report (MIRR) is created in iRAPT. iRAPT captures the IUID data and forwards it to the IUID Registry upon Government acceptance of the MIRR. iRAPT also has the capability to capture, and submit to the IUID Registry, a single level of embedded items below the line item UII (not to exceed 100 embedded items per parent).</p>
<p>When iRAPT is not available and for embedded items not submitted via iRAPT, if an IUID Registry direct submission method is used, data entry or upload must occur after Government acceptance of the MIRR. </p>
<p><b>GFP: </b>All data for Government Furnished Property (GFP) subject to IUID policy should be submitted to the IUID Registry by September 30 of the applicable contract year.</p>
<p><b>Legacy: </b>All Class II, Class IX, and embedded legacy items requiring IUID have until December 31, 2015 to complete IUID registration and marking. All other legacy Government items subject to IUID policy must be submitted to the IUID Registry by December 31, 2010.</p>
<p><b>Updates: </b>Updates to existing IUID Registry data should occur as close to real-time as possible. For property transfers performed in iRAPT, custody updates will be sent to the IUID Registry following receipt entry.</p>

Question
4 - When is submission of data to the IUID Registry required?

5 - How do I submit IUID data via iRAPT?

Answer

<p><b>New Procurement:</b> Vendors can submit Invoices and Material Inspection and Receiving Reports electronically into iRAPT using existing Electronic Commerce methods. Choices include web interactive forms and electronic submission from Vendor automated systems. Vendors can access the iRAPT system via the WAWF e-Business Suite at <a target="_blank" href="https://wawf.eb.mil/">https://wawf.eb.mil/</a&gt; and follow the link called "Register" where they will be walked through the process of gaining access to the WAWF system.</p>
<p>Government users, which include inspectors and acceptors, have the ability to review Material Inspection and Receiving Reports, compare products/services to the contract terms, and accept shipments online. Improper documents can be electronically rejected back to the vendor for modification and resubmission.</p>
<p>Utilization of the iRAPT MIRR and the iRAPT Invoice/MIRR Combo to capture IUID data is annotated in the enhanced vendor guides available at <a target="_blank" href="https://wawf.eb.mil/">https://wawf.eb.mil/</a>.</p&gt;
<p>Note: New procurement data submitted in iRAPT is limited to a single automatically-generated “2D COMPLIANT” UID mark and a single level of embedded UIIs not to exceed 100 items. Direct submission to the IUID Registry via IUID XML or IUID Flat File format is required to provide additional marks and more than one level of embedded items below a “parent” end-item UII. </p>
<p><b>GFP and Legacy:</b> Legacy items, including Government Furnished Property (GFP), cannot be initially populated in the IUID Registry via iRAPT (see Question 8) for further discussion on the direct solutions that can be utilized to submit legacy items to the IUID Registry). Once registered, iRAPT's property transfer capability allows shipment and receipt of all Government assets populated in the IUID Registry to capture movement between DoD and contractors.</p>
<blockquote>
<p><b>Note: </b>Property transfers of legacy items submitted via iRAPT provide the IUID Registry custody updates when there is a transfer of GFP items between DoD and a contractor. Part number rollovers can also be recorded in the Registry via iRAPT Property Transfers.</p>
</blockquote>
<p>Direct submission to the IUID Registry via IUID XML or IUID flat file format is required to provide additional marks, more than one level of embedded items below a "parent" end-item UII, and any UII updates (e.g., life cycle events, rollovers, or embedded status changes) not available with iRAPT's property transfer capability.</p>

Question
5 - How do I submit IUID data via iRAPT?

6 - I submit Invoices and Material Inspection and Receiving

Answer

<p>The UID tab on the iRAPT Material Inspection and Receiving Report should NOT be used to report the UIIs of the items repaired.</p>
<p>iRAPT now includes the capability for the Contractor to create a Reparables Receiving Report (RRR), which should be used by the Contractor to report delivery of the repair service as well as delivery of the actual property on a single document. When the RRR is used, the Government Acceptor is able to accept both the repair service to support payment as well as a property transfer update to the IUID Registry to reflect the repaired item being returned to the Government.</p>

Question
6 - I submit Invoices and Material Inspection and Receiving Reports via iRAPT for repaired items but they reject at the IUID Registry, what can I do?

7 - How do I submit IUID data directly without utilizing iRA

Answer

<p>Direct submission is defined as the process of submitting IUID data outside of the iRAPT process. It should be used to provide IUID data to the IUID Registry only when iRAPT is not available. There are five methods that can be used to submit IUID data directly. Electronically, data may be submitted via an X12 Ship Notice/Shipment and Billing Notice (856/857) transaction, an IUID XML transaction, an IUID flat file transaction, or a iRAPT IUID Invoice/ MIRR Combo UDF. All four electronic submission methods require access to the Global Exchange (GEX). Manually, data may be entered via the IUID web entry site at <a target="_blank" href="https://wawf.eb.mil">https://wawf.eb.mil</a&gt;. For existing iRAPT users, these methods do not replace the current iRAPT interaction, but are performed in addition after the shipment has been accepted to provide IUID data that cannot be provided via iRAPT.</p>
<p>Both the X12 and UDF submission formats require adherence to the iRAPT interface guides, which are available for new procurement only. Instructions for obtaining the updated guides can be found at <a target="_blank" href="https://wawf.eb.mil/">https://wawf.eb.mil/</a&gt;. In addition, the Federal Implementation Convention for the 4010 856 Ship Notice/Manifest and the Department of Defense Implementation Convention for the 4010 857 Shipment and Billing Notice have been modified to include IUID data and are posted on the DLA website. To separate the IUID X12 transactions destined for the IUID Registry from other X12 transactions, the IUID X12 transactions must have the Application Receiver Code (GS03) populated with the value "UIDREG".</p>
<p>For the IUID XML data submission method (available for new procurement, legacy, and GFP), the compressed file (zip), IUID Registry Data Submission, contains the XML format particulars and the IUID Element Structure. Each IUID XML file will be sent to the GEX, which will pass the information on to the IUID Registry.</p>
<p>For the IUID flat file data submission method (available for new procurement, legacy, and PIPC), the portable document format (pdf), IUID Registry Data Submission, contains the flat file format particulars. Each IUID flat file will be sent to the GEX, which will pass the information on to the IUID Registry.</p>
<p>All direct file submissions must utilize the GEX either directly or via a VAN. If an organization has an existing connection, it must contact their GEX administrator. If there is no existing connection, please contact the IUID Registry Helpdesk at: iuid.helpdesk@dla.mil or 269-961-4745 (Hours of Operation are 0800-1630 EST) to initiate the account setup process.</p>
<blockquote>
<p><b>Note:</b> The filename length (including file extension) for any direct submission file must not exceed 26 characters. Filenames should only contain letters, numbers, underscores, dashes and periods (no spaces). Users are encouraged to embed time and date stamps into the filename to distinguish one file from another thus facilitating the identification of a particular file if issues arise. Timestamps should include hours, minutes and seconds.</p>
</blockquote>
<p>The final submission option is to manually enter the IUID data via the production IUID Registry portion of the WAWF e-Business Suite (available for legacy, embedded, and GFP items). To do so, each Registry user must register for Controlled Access at the production IUID Registry via the website <a target="_blank" href="https://wawf.eb.mil">https://wawf.eb.mil.</a&gt;
<p>Once a submission method has been chosen, the following chart can be used as an aid to determine what action should be taken to deliver the data to the IUID Registry. </p>
<table border="1" cellpadding="5" style="border: 1px solid #000">
<tr>
<td valign="top"><br />
<b>Submission Method</b></td>
<td colspan="2" valign="top"><p align="center"><b>Action Criteria</b></p></td>
<td valign="top"><p align="center"><b>Action</b></p></td>
</tr>
<tr>
<td rowspan="4" valign="top"><p>856/857 X12; GS03 = &ldquo;UIDREG&rdquo; (for New Procurement only)</p></td>
<td colspan="2" valign="top"><p>Currently connected to GEX via a VAN (VAN sends X12 to GEX)</p></td>
<td valign="top"><p>Use existing connection</p></td>
</tr>
<tr>
<td rowspan="2" valign="top"><p>Currently connected directly to GEX</p></td>
<td valign="top"><p>Sending X12</p></td>
<td valign="top"><p>Use existing connection</p></td>
</tr>
<tr>
<td valign="top"><p>Sending non-X12 format</p></td>
<td valign="top"><p>Contact GEX administrator to coordinate X12 connection</p></td>
</tr>
<tr>
<td colspan="2" valign="top"><p>No GEX connection, either directly or via a VAN</p></td>
<td valign="top"><p>Contact the IUID Help Desk at <a href="mailto:iuid.helpdesk@dla.mil">iuid.helpdesk@dla.mil</a&gt; or 269-961-4745 (Hours of Operation are 0800-1630 EST) to initiate the account setup process</p></td>
</tr>
<tr>
<td rowspan="3" valign="top"><p>IUID XML</p></td>
<td colspan="2" valign="top"><p>Currently connected to GEX via a VAN (VAN sends X12 to GEX)</p></td>
<td valign="top"><p>Contact GEX administrator to coordinate XML connection</p></td>
</tr>
<tr>
<td colspan="2" valign="top"><p>Currently connected directly to GEX</p></td>
<td valign="top"><p>Contact GEX administrator to coordinate XML connection</p></td>
</tr>
<tr>
<td colspan="2" valign="top"><p>No GEX connection, either directly or via a VAN</p></td>
<td valign="top"><p>Contact the IUID Help Desk at <a href="mailto:iuid.helpdesk@dla.mil">iuid.helpdesk@dla.mil</a&gt; or 269-961-4745 (Hours of Operation are 0800-1630 EST) to initiate the account setup process</p></td>
</tr>
<tr>
<td rowspan="3" valign="top"><p>IUID Flat File </p></td>
<td colspan="2" valign="top"><p>Currently connected to GEX via a VAN (VAN sends X12 to GEX) </p></td>
<td valign="top"><p>Contact GEX administrator to coordinate XML connection </p></td>
</tr>
<tr>
<td colspan="2" valign="top"><p>Currently connected directly to GEX </p></td>
<td valign="top"><p>Contact GEX administrator to coordinate XML connection </p></td>
</tr>
<tr>
<td colspan="2" valign="top"><p>No GEX connection, either directly or via a VAN </p></td>
<td valign="top"><p>Contact the IUID Help Desk at <a href="mailto:iuid.helpdesk@dla.mil">iuid.helpdesk@dla.mil</a&gt; or 269-961-4745 (Hours of Operation are 0800-1630 EST) to initiate the account setup process</p></td>
</tr>
<tr>
<td rowspan="3" valign="top"><p>iRAPT MIRR/ Combo UDF (for New Procurement only)</p></td>
<td colspan="2" valign="top"><p>Currently connected to GEX via a VAN (VAN sends X12 to GEX)</p></td>
<td valign="top"><p>Contact GEX administrator to coordinate connection</p></td>
</tr>
<tr>
<td colspan="2" valign="top"><p>Currently connected directly to GEX</p></td>
<td valign="top"><p>Contact GEX administrator to coordinate connection</p></td>
</tr>
<tr>
<td colspan="2" valign="top"><p>No GEX connection, either directly or via a VAN</p></td>
<td valign="top"><p>Contact the IUID Help Desk at <a href="mailto:iuid.helpdesk@dla.mil">iuid.helpdesk@dla.mil</a&gt; or 269-961-4745 (Hours of Operation are 0800-1630 EST) to initiate the account setup process</p></td>
</tr>
<tr>
<td valign="top"><p>Web Entry</p></td>
<td colspan="2" valign="top"><p>&nbsp;</p></td>
<td valign="top"><p>Access <a target="_blank" href="https://wawf.eb.mil">https://wawf.eb.mil</a></p></td&gt;
</tr>
</table>

Question
7 - How do I submit IUID data directly without utilizing iRAPT?

8 - Can I have an IUID Registry direct submission file forma

Answer

<p>Yes, you may have an IUID Registry direct submission file validated. Send an email to the IUID Help Desk (iuid.helpdesk@dla.mil or 269-961-4745 (Hours of Operation are 0800-1630 EST)) that includes your name, organization, phone number, email address, and a sample file in the format you will be using in production.</p>
<p>When performing testing, please provide minimal size files (two to five items). This quantity is more manageable for our data team.</p>

Question
8 - Can I have an IUID Registry direct submission file format validated before using it in the production environment?

9 - For the direct submission methods, will there be any sta

Answer

<p>The IUID Registry will automatically generate an XML file notice to GEX that can then be routed to the original file submitter. The decision will be with the submitting activity to determine if they would like to receive the XML file notice which will inform the submitter if items were successfully uploaded, and which items need to be re-submitted due to original upload failure, along with the reason for the failure. </p>

Question
9 - For the direct submission methods, will there be any status files returned that would need to be processed?

10 - What do I do if I am using a prior version of the XML s

Answer

<p>All entities are encouraged to use the latest version, but a prior version will not be retired without ample notification. In other words, the IUID Registry will accept and process prior, unretired versions. For every version release that requires a schema change, the oldest prior version will be retired. At any given time, the Registry will support the two most recent schema versions.</p>
<p>When a schema version is retired, notification will be posted on the DoD Procurement Toolbox IUID website under the <a target="_blank" href="http://dodprocurementtoolbox.com/page/overview/data-submission">IUID Registry Data Submission</a> page, and on this Data Submission Information page. At that time, any application or organization using the retired schema will need to modify their process to use an acceptable schema prior to the published retirement date. </p>

Question
10 - What do I do if I am using a prior version of the XML schema?

11 - How do I modify data that has already been sent to the

Answer

<p>The IUID Registry's web entry site features the capability to correct all data for items entered via the IUID Registry's web entry site. Changes may be made as long as they are made within 60 days of the initial data entry and no updates have been made to the item.</p>
<p>For corrections of data submitted via iRAPT, legacy items submitted via direct-file, all data submitted over 60 days ago and items that have had updates in the last 60 days, please email the IUID Registry Help Desk at (iuid.helpdesk@dla.mil or 269-961-4745 (Hours of Operation are 0800-1630 EST)). Include your name, organization, phone number, email address, and a brief description of the requested change. An IUID Registry Program Management Office (PMO) representative will contact the requestor for execution of the modification, if appropriate.</p>

Question
11 - How do I modify data that has already been sent to the IUID Registry?

12 - What is the requirement for updating item data in the I

Answer

<p>The production IUID Registry is capable of capturing changes in an item's custody, part/batch/lot number, embedded status, and marks. The updates can be made either by submitting an IUID XML file, an IUID flat file, or by using the IUID Registry's web interface. Some of the events that would require one or more modifications to an item's data by either a contractor or the Government are:</p>
<p>
<ul class="textList">
<li> A part number change due to a Class I or Class II engineering change.</li>
<li> Custody changes for Government Furnished Property (GFP).</li>
<li> UII Mark changes as the item marking is modified to comply with IUID policy requirements.</li>
<li> Embedded status changes, such as when a uniquely identified component is removed from its parent item and placed in another item.</li>
<li> Life cycle events when an item exits DoD inventory.</li>
<li> Special Tooling / Special Test Equipment status change.</li>
<li> Changes to Type Designation status. </li>
<li> Item Owner changes.</li>
<li> Change to the Condition Code. </li>
</ul>
</p>

Question
12 - What is the requirement for updating item data in the IUID Registry?

13 - Since the allowable values for the 'Mark Contents' fiel

Answer

<p> Additional values may be added to the list if approved by the IUID Registry Program Management Office. Send a request via email to the IUID Registry Help Desk at (iuid.helpdesk@dla.mil or 269-961-4745 (Hours of Operation are 0800-1630 EST)) containing the requested value along with documentation on how the mark is used and maintained.</p>

Question
13 - Since the allowable values for the 'Mark Contents' field are standardized, how do I report marks that are not on the list of acceptable values?

14 - Can I write software or use an API to query the IUID Re

Answer

<p>There are currently six Application Program Interfaces (APIs) developed that can be used to query the Registry:</p>
<ol type="a">
<li> UII Verification - This API takes in one or more UII and checks to see if each is currently in the IUID Registry.</li>
<li> Element Retrieval - This API returns the Enterprise Identifier, Serial Number, Part Number and Batch/Lot Number from an item's pedigree for each UII provided.</li>
<li> UII Retrieval - In this API, the matching UII is returned - if found - for each set of pedigree data provided. A set of pedigree data requires the Enterprise Identifier and Serial Number and may include the Part Number and/or Batch/Lot Number.</li>
<li> UII Validation - This API is used to validate the UII construction from its parts and to determine whether or not a UII resides in the Registry. One or more UIIs may be provided in a single query.</li>
<li> UII Retrieval from Marks - By passing in one or more sets of Marks, this API will retrieve one or more UII. For each Mark set supplied, the API will return any associated UIIs for the given Mark set. A Mark set consists of one or more marks but must contain one of the following values for its Content:
<ol type="i">
<li> HULL NUMBER</li>
<li> INTERNAL ASSETT NUMBER</li>
<li> PROPERTY CONTROL NUMBER</li>
<li> SERIAL NUMBER</li>
<li> TAIL NUMBER</li>
<li> USA NUMBER</li>
<li> ASAF NUMBER</li>
<li> USN NUMBER </li>
</ol>
</li>
<li> Warranty - For each UII provided, this API returns a list of all Warranty Indicators and their associated Warranty Indicator Date, Award Instrument, and Warranty Event (Acquisition or Rollover). In addition, for each Warranty Event associated with a Rollover, the Rollover Type and Rollover Value are returned.</li>
</ol>

<p>A General Purpose API is also available for both Government and Industry users to query the IUID Registry by UII. With this API, users can request a certain set of IUID Registry data elements (up to all IUID Registry data elements) be returned for a UII or list of UIIs provided.</p>
<p>The General Purpose API allows the user to stipulate which subsets of data are to be returned for the UII values passed in. The options apply to the request as a whole, so all UII values will have the same subset of data returned.</p>
<p>APIs require users to obtain a user ID and password. Contact the IUID Help Desk at iuid.helpdesk@dla.mil or 269-961-4745 (Hours of Operation are 0800-1630 EST) to request an account.</p>
<p>The API <a href="http://dodprocurementtoolbox.com/page/unique-id/tools">Software User Manual</a> provides guidance and examples for the IUID Registry's web service.</p>

Question
14 - Can I write software or use an API to query the IUID Registry?

15 - What agency/office is responsible for management of the

Answer

<p>The WAWF e-Business Suite hosts the IUID Registry. The DoD IUID Registry Program Management Office is responsible for defining the elements that will be included in the Registry. </p>

Question
15 - What agency/office is responsible for management of the IUID Registry?

16 - What happens if a duplicate UII is entered into the IUI

Answer

<p>Duplicates will fail entry. The originator will be notified via automatic error message or via direct contact from an IUID Registry staff member. </p>

Question
16 - What happens if a duplicate UII is entered into the IUID Registry? How does notification of duplicate information get passed to the OEM? Does duplication preclude DD 250 acceptance and payment?

17 - Can a supplier have access to fielded part usage rates

Answer

<p>That information is available from the service databases, not the IUID Registry. Maintenance data is not an existing or planned Registry Pedigree data item. </p>

Question
17 - Can a supplier have access to fielded part usage rates and status so that they can better plan spares needs?

18 - How do we remove items from the system if they are brok

Answer

<p>If the parts were permanently removed from the inventory the UII would be retired, however the item is not deleted from the IUID Registry - its status is changed.</p>

Question
18 - How do we remove items from the system if they are broken and replaced by a new item via a warranty replacement from a vendor [new serial number(s)].

19 - A contractor has expressed a desire to IUID all parts,

Answer

<p>There is only one UII, and one IUID Registry entry per item. Attempts to enter duplicate entries into the Registry will fail. The prime contractor is responsible for ensuring uniqueness. </p>

Question
19 - A contractor has expressed a desire to IUID all parts, including parts which sub-vendors have already IUID marked. Will this be allowed? This could create a duplicate IUID Registry entry. Could this duplicate Registry entry corrupt the accuracy of the database?

20 - What measures are in place to protect the information,

Answer

<p>The IUID information provided by contractors to the Government falls under the same requirements for securing procurement and acquisition sensitive data that pertains to contracts now. Also, at award, some contract data becomes public information by law, and other data is accessible with a FOIA request. On a cost type contract, the unit price is considered public information. This does not include information regarding how the unit price was derived, such as overhead rates, etc. This type of supporting data is exempted from FOIA, as is anything that would give competitors an unfair advantage. On a fixed price contract, unit prices are not public information, unless they are also commercially available prices. They are also exempted from FOIA unless they are commercially available catalog prices. </p>
<p>Because the IUID requirement is in the contract, it is subject to the same handling of confidential information as the contract itself. Regarding the IUID Registry, price/cost is considered acquisition information that will only be accessible to registered parties with the appropriate Registry access. The same security of the data will be maintained for the IUID Registry as for other services on the WAWF e-Business Suite. As part of the current registration process, Government employees requesting registration are required to complete a non-disclosure form for information they may have access to, and are held accountable to ensure the privacy of the information.</p>

Question
20 - What measures are in place to protect the information, such as unit price, submitted to the IUID Registry by contractors?

Information Systems

FAQ Questions

1 - How does the Automatic Identification Technology data ca

Answer

<p> This is done with software running on the AIT device itself (e.g. barcode scanner) or on a computer to which the AIT device is connected. The software reads all of the information encoded within the barcode by way of the AIT device, and translates the syntax, semantics, and identifying data according to the appropriate international standards observed by IUID policy into the item's UII. This is crucial to the unique item identifier, since the process of identifying and concatenating the data elements must be unambiguous. </p>

Question
1 - How does the Automatic Identification Technology data capture device put the data elements fields together to define the unique item identifier?

2 - How will the information systems be changed to help use

Answer

<p>To date, the focus has been on the policy and guidance for marking items. It will be up to the services and components to determine how to incorporate IUID into their systems and how to best use that information to achieve the desired benefits. </p>

Question
2 - How will the information systems be changed to help use the data that comes from IUID for improved tracking and accountability once an item is received by a depot or the supply systems? Are there program changes being implemented to all the different DoD stock control systems?

3 - How is the unique item identifier (UII) to be used in au

Answer

<p>In the Service or Agency material management and supporting automated information systems (AISs), once the unique item identifier is created from the separate data elements placed on the item, the unique item identifier shall not be parsed to determine the original elements, since parsing and recombination of the elements will invariably result in the introduction of errors in the unique item identifier; however the UII, the enterprise identifier, the serial number and, in the case of Construct #2, the original part number will be captured separately at the time of inspection and acceptance. The unique item identifier shall be a primary pointer or key data element for traceability in all computational functions including inventory acceptance, item accountability, storage, issue, receipt, valuation, maintenance, and disposal.</p>

Question
3 - How is the unique item identifier (UII) to be used in automated information systems?

Marking

FAQ Questions

1 - Does IUID require manufacturing drawings to be changed?

Answer

<p>This is the proverbial "it depends". Where the drawing includes a standard central marking or label/data plate reference it is entirely possible to change the reference one time to impact all drawings. It is also often not necessary for the drawing to change immediately; rather, a cover change notice and manufacturing instruction updates may be acceptable. When drawings must be updated they will be changed in accordance with contract provisions, or in their absence, contractor practice. Drawing or technical documentation updates that impact marking are normally required to be done by or approved by the cognizant design authority. Generally, any markings to be placed on an item are required to be detailed in the technical documentation. The policy requires that IUID markings comply with the provisions of MIL STD 130 latest version. </p>

Question
1 - Does IUID require manufacturing drawings to be changed?

2 - If a contractor elect to mark all of its serialized item

Answer

<p>Yes. Marking additional items beyond contract requirements is acceptable, provided they are registered in the DoD IUID Registry. </p>

Question
2 - If a contractor elect to mark all of its serialized items as part of its internal business rules or strategies, which may mean delivering marked items in addition to those required by a contact, is this acceptable to the Government?

3 - Can a prime contractor direct their vendors to use their

Answer

<p>The prime should flow down to its suppliers the requirements of DFARS 252.211.7003 and the supplier should use its EID to construct the UII. However, the prime contractor may direct their vendors to use the prime's EID in instances where the prime is the source control for the item being procured from the vendor. </p>

Question
3 - Can a prime contractor direct their vendors to use their (prime's) EID on the items the vendor produces for the prime to deliver to the Government or would the vendor need to use their own EID since they are the one's actually manufacturing the item?

4 - If an item with no UII and valued at over $5,000 is brou

Answer

<p>If the Contractor Logistics Support (CLS) contract requires the CLS contractor to furnish spares/repair parts to DoD as a part of CLS, then the CLS contractor is delivering items to DoD. Thus, the CLS contract should have the DFARS clause on item identification and valuation included and the CLS contractor should be required to IUID items that it delivers to the DoD. If the CLS contractor is just a depot maintenance operation and is only repairing items that DoD owns, then the requiring activity has the option to have the repaired items IUID'd by the CLS contractor, if it chooses to do so.</p>

Question
4 - If an item with no UII and valued at over $5,000 is brought in for repair to a contractor who is not the OEM, the item is repaired and returned to a condition ready for use, does the repair contractor need to put a UII on the item before acceptance?

5 - If COTS parts are identified with a DoD recognized IUID

Answer

<p>It is not necessary to change a UII if the item is modified. The UII identifies an item, not its state or configuration, therefore the IUID Equivalent would be adequate in both circumstances as long as it met all of the criteria for an equivalent including the ECC 200 Data Matrix.</p>
<p>The owning activity is responsible for IUID marking and implementation.</p>

Question
5 - If COTS parts are identified with a DoD recognized IUID Equivalent code and it is modified to satisfy a DoD requirement can the equivalent code be updated or will it be required to get a DoD IUID? If the equivalent code can be updated, who is responsible to ensure it happens?

6 - Are the data elements marked on an item for unique ident

Answer

<p>Yes. The UII component data elements, at a minimum, shall be contained in a Data Matrix ECC200 symbol so that an Automatic Identification Technology (AIT) device can be used to read the data elements and construct the UII. Data may be contained in other AIT media (e.g., contact memory buttons, linear bar codes, radio frequency identification, etc.) in addition to the IUID Data Matrix. Where space is available, human readable information for UII data elements should also be marked on the item.</p>

Question
6 - Are the data elements marked on an item for unique identification required to be machine-readable?

7 - Is it permissible to encode additional information, such

Answer

<p>Business Rule 13 in the DoD Guide to Uniquely Identifying Items (<a target="_blank" href="/uploads/799">DoD UID Guide</a>) states: </p>
<p>13. Data elements not required to construct the concatenated UII shall remain discrete but may be contained within the same mark or media as the UII-required elements, provided that (1) all data elements contained in the mark or media are properly identified with a data qualifier, (2) the added data elements do not introduce ambiguity in the concatenation of the UII, and (3) the added data elements do not violate other business rules stated herein. Single data elements that are sufficient to derive UIIs (i.e., 18S, 25S, UID , UST , USN , and DoD recognized IUID equivalents) shall always be interpreted as the UII regardless of any apparent ambiguity introduced by additional data elements in the symbol. The UII data elements should appear first in the sequence.</p>

Question
7 - Is it permissible to encode additional information, such as Country of Origin, in the Data Matrix symbol if it is desired?

8 - Do you need two Data Matrix marks when the current part

Answer

<p>Current part number is not a required data element for IUID. The current part number may be included in the IUID Data Matrix (but that would require the IUID Data Matrix to be replaced each time the current part number changed). A second 2D Data Matrix could be added to hold the current part number and other format codes for traceability purposes. Regardless of part number changes, the original UII does not change. So the original IUID Data Matrix must continue to reside on the item, providing the item's unchanging unique identifier information.</p>

Question
8 - Do you need two Data Matrix marks when the current part number changes?

9 - How do you decide where to place data elements for uniqu

Answer

<p>IUID data elements will be placed on qualifying items in accordance with the latest version of MIL-STD-130, Identification Marking of U.S. Military Property. Often, IUID marks can be placed near existing identifying marks on the item. For other items, engineering analysis maybe required to ensure the mark(s) do not affect the form, fit, or function of the item.</p>

Question
9 - How do you decide where to place data elements for unique identification on items?

10 - How are the items marked and how is the selection of th

Answer

<p>Regarding the application of IUID to items, there are a number of methods that can be used, including labels, data plates, and direct part marking (laser, chemical etching, dot-peen, etc). </p>
<p>The application of labels and data plates can also vary, depending on the material of the label and the data plate. Location is usually determined by system engineering staff to ensure that performance is not jeopardized by the placement and type of marking. How and what methods are used to apply IUID to items is left up to the item vendors. For a large majority of items, there is existing part marking occurring, and compliance with IUID policy will be more a function of adding to or changing the existing processes, rather than introducing a whole new process. For many suppliers, application of labels is incorporated into the manufacturing processes.</p>

Question
10 - How are the items marked and how is the selection of the IUID location on the item determined?

11 - How do we manage requirements where the specifications

Answer

<p>IUID marking per MIL-STD-130 would be additive to other marking, unless the IUID marking would supplant the need for other marking. </p>

Question
11 - How do we manage requirements where the specifications require marking in accordance with something other than MIL-STD-130?