FAQ Questions

1 - How do you address assemblies of property items that eac

Answer

<p>It is assumed each assemblage of UII’d property items is an end item with its own UII. In this case, if items were reassembled into a new end item, the new end item would require a new UII. If previous end items so assembled were deconstructed during this process, the UIIs that belong to those end items would be retired. All sub-components would retain their original UII. </p>

Question
1 - How do you address assemblies of property items that each have a UII and are reconfigured during transfer to another site?

2 - What is required to properly account for items?

Answer

<p>Proper accountability of items requires that detailed records of produced or acquired tangible items be maintained, and that items be properly reported in the entity's financial management records and reports. Detailed asset records are necessary to help provide for the physical accountability of items and the efficiency and effectiveness of operations. Physical controls and accountability over items reduce the risk of (1) undetected theft and loss, (2) unexpected shortages of critical items, and (3) unnecessary purchases of items already on hand. These controls improve visibility and accountability over items, which help ensure continuation of operations, increased productivity, and improved control of inventories and Government property in the possession of contractors.</p>

Question
2 - What is required to properly account for items?

3 - Is the DoD required by regulation to establish accountab

Answer

<p>Accountability of items begins when hardware (equipment), and supplies (materials and consumables) are acquired through purchase, lease, or other means, including transfer or fabrication, whether the hardware and supplies are already in existence or must be created, developed, demonstrated and evaluated. DoD Instruction 5000.64 requires that accountable records be established for all property (i.e., property, plant and equipment) purchased, having a unit acquisition cost of over $5,000 or more, items that are classified or sensitive, and items located at third parties, regardless of acquisition cost. Property accountability records and systems should follow the 5000.64 exactly: part number, cost, national stock number, serial numbers, bar codes, or other unique identifiers (e.g., hull, building numbers, aircraft tail numbers, vehicle registration, disposal turn-in document number, as may be appropriate and necessary), as well as other data elements. For materiel covered under DoD 4140.1-R, accountable records are established for all materiel received, regardless of cost.</p>

Question
3 - Is the DoD required by regulation to establish accountability records for all the items it obtains?

7 - Is a unique item identifier (UII) required on Sets, Kits

Answer

<p>Sets, kits and outfits (SKO) are assemblages of components, support items, or mission specific and common tools in a container (bag, pouch, box, chest, van, trailer or shelter) that are used in association. SKOs are primarily designed to accomplish a specific mission or maintenance function. They are identified, cataloged, authorized and issued as a single unit. They may be made up of components, support items and tools included in more than one class of supply; may include end items; may include components, support items and tools for which logistic responsibilities are assigned to more than one agency; and may include nonexpendable, durable, and expendable components, support items and tools. An SKO is an item of supply, configuration controlled by a part number or line identification number.</p>
<p>An SKO should have a UII if it meets the qualifying criteria for tracking and valuation purposes as long as it resides in the inventory. If any of the components of the SKO are DoD serially managed items, they would be uniquely identified separately as embedded items in the parent item. In this case the parent item is the SKO of which the DoD serially managed components are a part. The embedded item would not be separately valued, since the value of the embedded item is capitalized in the value of the SKO.
An SKO could be a set of components for a single assembly part, packaged together as a single part number, for inclusion into one assembly during a maintenance function or configuration change. This type of SKO is most often referred to as a kit. Once the kit is applied to an assembly, the kit is "consumed" and capitalized as part of the value of the assembly in which it is installed; and the UII for the kit would be retired. The assembly in which the kit is installed would become the new parent item for any embedded items from the kit.</p>

Question
7 - Is a unique item identifier (UII) required on Sets, Kits and Outfits (SKO)?